Doing More With Less

By Mike Miller, NonProfit Technologies, Inc.

Doing More With Less

As local workforce investment boards struggle to make the most of limited funding, the number of people seeking help from One-Stop Career Centers continues to grow. Adding to this challenge are rising employer demands for top-notch skills and education, as well as more stringent requirements from the federal and state governments for improving efficiency to retain funding.

How can you serve more people better with the same limited resources?

Automate and integrate. Manual processes and/or the use of many separate systems that do not share data waste your team’s valuable time and typically do not yield valuable management information required to run your organization. In addition to being slow and ineffective, these manual processes are costly and resource-intensive, involving approval from a multitude of individuals across departments and levels. Compounding this issue is the fact that systems used on the program side do not integrate with those used by fiscal managers, resulting in huge knowledge gaps across your organization. A single system combining both programmatic data and accounting information will give your management team the reports necessary to make good decisions.

How can you move beyond the spreadsheets, databases, and inefficient, error-prone manual processes and adopt more effective and successful operating procedures without completely up-ending your organization? Believe it or not, the answer is quite simple.

The Workforce Productivity Suite (Workforce PS) from NonProfit Technologies bridges the gap between program and fiscal management. By providing comprehensive, real-time insight into what is going on in your organization, Workforce PS replaces redundant, manual processes with automated procedures, improving both client service and operational efficiency.

A fully integrated, customizable system, Workforce PS enables workforce investment boards to automatically track, manage, and report on every service they provide to program participants. Created specifically for workforce investment boards, the system brings together accounting, case management, and universal customer tracking in one, unified solution, eliminating the need to work with multiple systems to serve clients and track spending. The Workforce Productivity Suite integrates all of the features required for the successful operation of your workforce board.

Case Management

Workforce PS will track everything from case manager visits to resource room PC usage to the training and support dollars spent on each program participant. Our suite includes ITA and Support Service tracking, resource room computer management and tracking, and much more, without the need for magnetic cards.

Procurement

Effectively manage and track the acquisition of goods and services from third-party providers, not only for your operations but also for your program participants. Our electronic workflow engine allows for a fully paperless requisition and approval system to streamline your business process.

Human Resources

Conduct a comprehensive range of HR functions including payroll processing, human resource management, employee web services, and electronic time and attendance. Time and attendance data can be automatically shared with the allocation management module.

Executive Reporting

Easily assess the financial health of your workforce board and the success of your services through standard reports, detailing the total number of participants served in a day, which services and trainings are of most benefit to participants, and funds allocated and available at any given time.

Accounting

Quickly develop industry-compliant reports to demonstrate financial stability to the board, grantors, auditors, monitors, and other key audiences. Workforce PS will account for every transaction by grant, sub-recipient, program, One-Stop, cost category, department, program year, and even by participant. Manage the entire life cycle of every voucher issued, from creation through invoicing and payment, with internal controls to avoid over or under spending.

Allocations Management

WIBs often need to perform complex allocations of indirect costs benefiting multiple funding-sources. Our allocations management system performs your complicated allocations with the click of a button. Calculate, review, and generate allocation entries using a flexible, easy-to-understand toolset offered within your accounting system while maintaining a complete audit trail and eliminating the risk of spreadsheet errors.

Take it from Our Customers

"Having technology that integrates Program and Fiscal Operations, and is based on real-time data, reduced the busy work and manual, time-consuming task that Area 7 staff and our 43 counties faced. We needed a way to work smarter and operate more efficiently. The WIA tracking system implemented and supported by NonProfit Technologies has helped the Area 7 Workforce Investment Board get to that level."  Theo Adegboruwa, CFO - Area 7 Workforce Investment Board
“I was able to present accurate, up-to-date information to a County Commissioner and his Labor and Education group in a matter of minutes. I also was able to provide an employer with the exact representation of the job seekers in our One-Stop by using reports from SwipeIT when he walked in unannounced and requested the information. This was not possible before Swipe-IT from NPT.”         Amy, Program Director at Five Star Job Centers - Greene County
Increase your Organization’s Success

With all the divisions of your organization working together, you can dramatically reduce the risk of over spending or under spending your much-needed funding, remaining in the good graces of the federal government and other grantors.

• Rest easy with internal controls
• Say goodbye to long hours of manual report compilation
• Safeguard current and future funding

At any given time, you can instantly assess your organization’s financial health, and are never in danger of overspending or under spending.

Learn more: Call 800-404-9758 ext. 115 or visit: www.cpaz.com.

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Broad services, focused attention

NonProfit Technologies, Inc. (NPT) is a business and technology solutions provider with over 40 locations nationwide serving nearly 700 clients. We help federal, state, and local government agencies and nonprofit organizations, including schools, human and social service agencies, religious organizations, museums, and libraries achieve their missions; with an emphasis on Workforce Development.
 NPT is also a Microsoft Gold Certified Partner, Sage Integration Partner and proud to be the software publisher of Gazelle, Gazelle SFX, SwipeIT and the Workforce Productivity Suite; Tracking + Reporting + Accounting for Workforce.